An Admission, Review, and Dismissal (ARD) meeting is one of the most important meetings you'll attend as a parent of a child with a disability. It's where decisions are made about your child's Individualized Education Program (IEP) — the plan that shapes their educational experience.
Yet many parents walk into ARD meetings feeling overwhelmed, unsure of what to expect, or unprepared to advocate effectively. The good news? With the right preparation, you can walk in confident, informed, and ready to be your child's strongest advocate.
What Is an ARD Meeting?
In Texas, the ARD meeting is the formal process where the IEP team — which includes you — comes together to develop, review, or revise your child's IEP. This team typically includes teachers, specialists, school administrators, and most importantly, you as the parent.
Decisions made in this meeting directly affect the services, accommodations, and goals your child receives. That's why preparation matters so much.
Your Pre-Meeting Checklist
Review the Current IEP
Read through your child's existing IEP carefully. Note which goals have been met, which haven't, and whether the services listed are actually being provided. Bring a highlighted copy with your notes.
Gather Documentation
Collect report cards, progress reports, work samples, outside evaluations, medical records, and any communication with teachers. The more evidence you have, the stronger your position.
Write Down Your Concerns and Goals
Before the meeting, write a clear list of your concerns about your child's progress and what you'd like to see change. Be specific: instead of 'I want more help,' try 'I'd like 30 additional minutes of speech therapy per week.'
Understand Your Rights
Under IDEA, you are an equal member of the IEP team. You have the right to disagree, request additional evaluations, bring an advocate, and take time before signing anything. Know these rights before you walk in.
Prepare Questions
Write down questions you want answered: How is progress being measured? What data supports the current goals? Are there additional services my child qualifies for? What happens if we disagree?
Plan to Take Notes
Bring a notebook or ask someone to take notes for you. Document who attended, what was discussed, what decisions were made, and any follow-up actions. These notes are invaluable if disputes arise later.
Don't Feel Pressured to Sign
You are never required to sign the IEP at the meeting. If you need time to review the proposed changes, say so. You can request a copy to take home and schedule a follow-up meeting.
"The most effective ARD meetings happen when parents come prepared. You know your child better than anyone in that room — your voice matters."
— Kattie Maldonado, M.Ed.
During the Meeting
After the Meeting
Review your notes and the final IEP document carefully. Make sure everything discussed is accurately reflected. If something is missing or incorrect, request a revision in writing. Keep copies of everything for your records.
Follow up with your child's teachers to ensure services begin as outlined. Monitor progress regularly and don't hesitate to request another ARD meeting if your child's needs change.
You Don't Have to Do This Alone
Navigating the ARD process can feel isolating, but you have the right to bring support. An education advocate can help you prepare, attend the meeting with you, and ensure your child's needs are fully addressed.
At Maldonado Consulting, we help families walk into ARD meetings feeling confident and leave knowing their child's plan is strong. If you need support, we're here.
Need Help Preparing for an ARD Meeting?
Book a free consultation with Kattie to review your child's IEP and prepare a strategy.
Book a Free Consultation
Kattie Maldonado, M.Ed.
Autism Coach & Education Advocate helping Houston families navigate IEPs, ARD meetings, and special education services with confidence and clarity.